Webex is a suite of online meeting tools that allow you to meet with participants inside and outside of Rowan University using your computer and/or mobile device. For most users, a scheduled meeting room is the quickest and easiest way to connect.
Getting Started
- Test your Webex Access
- Get Setup
- Manage Your Preferences
- Join a Meeting
- Schedule a Meeting
- Types of Webex Sessions
- Schedule a meeting on behalf of someone else
- Webex Session Limits
- Host a Meeting
- More Information
See Also:
- Using Webex in Canvas
- Webex: Join a Meeting
- Webex: Frequently Asked Questions
- Webex Events: Getting Started
- Visit LinkedIn Learning for Webex training
- Sign up for live training sessions from Cisco.
! Please review our Webex best practices for secure meetings
1. Test Your Webex Access
You do not need a Webex account to join a meeting, only to host a meeting. Most active Rowan employees and students have been provisioned with a Webex account.
You can test whether your Webex account is active by visiting rowan.webex.com and signing in. If you can't sign in, you can request a free Webex account on the Support Portal in order to host meetings.
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- Prepare your device(s): Be sure that your device has a working camera and for the best quality audio, use a headset with a microphone. Webex will work with any standard headset that your device supports.
- Install the Webex App on your Desktop or Mobile App:
- For information on installing Webex refer to this article.
- For information on installing Webex refer to this article.
- Test Your Network Connection
You can test your network connection to ensure it is ready and capable of hosting or participating in meetings by going to https://mediatest.ciscospark.com/ - Test a Meeting on Your Device.
You can test connecting with your mobile device, laptop, or desktop with this test site: https://www.webex.com/test-meeting.html
Enter your Name and Email address and click "Join." Hover over the speaker name in the bottom right corner and it will turn into "Settings." Click Settings and you can test your speakers and microphone.
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3. Manage Your Preferences
Sign in to rowan.webex.com.
- In the left navigation pane click Preferences
- Under "My Personal Room" set your room name, and PIN (which is used to start your room from a mobile device or video conferencing system), and if needed, add an alternate host using their Rowan email address
- Under "Audio" choose whether an alert tone is heard when new participants enter and exit your meeting room:
- Under "Scheduling Options" you can assign a delegate by entering their email address to schedule meetings on your behalf
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When you join a meeting for the first time, you're prompted to download the installer file to install the Webex Meetings desktop app on your computer if it is not already installed.
If you can't download the installer, you can still join the meeting using the web app in your browser instead. You don't need to install anything using the web app, and it launches in your web browser.
Please see: Webex: Join a Meeting
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Rowan faculty, staff or students can host a meeting, event or training session using Webex.
NOTE: We strongly recommend for security purposes that you do NOT have people join your personal room, especially for classes. This leaves the room open for anyone, on and off campus, to join. And do not share your meeting information publicly (e.g. on social media or a public website).
! Please review our Webex best practices for secure meetings
Schedule a Meeting Through the Website
-
- Log into rowan.webex.com
- Click Schedule or Meetings > Schedule
- Meeting Type: Webex Meetings Pro 1000 (This is the recommended meeting type and will secure your room with a password)
- Meeting Topic: enter a title for your meeting (required)
- Meeting Password: use the provided password or enter your own
- Meeting Type: Webex Meetings Pro 1000 (This is the recommended meeting type and will secure your room with a password)
If you would like to schedule a conference on Webex Events instead, click that link from the navigation menu.
Schedule a Meeting Through Outlook
Types of Webex Sessions:
- A Webex event should be used when hosting a large webinar or conference where remote participants will primarily be listening. Webex Events: Getting Started
- A Webex training session allows you to run an online class with extra features such as polling, raise hands, testing, scoring and breakout rooms. Get Started with Webex Training
- A Webex meeting allows you to host interactive meetings where you can present and collaborate. Get Started with Webex Meetings for Hosts
Schedule a meeting on behalf of someone else
Yes. First, that person must give you permission to do so. There is a limit of 20 people that you can specify to do this. For details, see Cisco's help page: Allow Another Host to Schedule Meetings on Your Behalf
Then you can schedule a meeting for them: Schedule a Meeting On Behalf of Another Host
Webex Session Limits
- Webex Meeting: up to 1000 participants per meeting with a session length of 24 hours
- Webex Event: up to 1000 participants per meeting with a session length of 24 hours
- Webex Training: up to 1000 participants per meeting with a session length of 24 hours
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You can either start your meeting from the invite in Outlook or by logging into rowan.webex.com, selecting the "Meetings" section and clicking Start next to the meeting name.
During the meeting you can record the session, share your screen and more.
References for Hosts:
- Get Started with Webex Meetings for Hosts
- Quick Reference Tasks for Hosts
- Find your Webex recordings.
- For information on interacting with others in your meeting please see: Best practice for communicating with Participants
- Please also review our guidelines for running a safe and secure meeting: Webex best practices for secure meetings
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Webex offers full guides for getting started. You can also sign up for live training sessions. We recommend the following quick tutorials:
- Overview of Webex for hosts
- Invite people to your Webex Personal Room or schedule a meeting
- Use a Webex Personal Conference Number to host audio only conferences
- Record your meeting and download or share a link after the meeting has concluded
Need more help? Visit LinkedIn Learning for Webex Training or our Webex FAQ for tips and tricks.
Current Webex Service Status - You can check here for the latest status on Webex services.
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If you have any questions or need help, please contact the Technology Support Center at 856-256-4400 or submit a ticket in the IRT Support Portal.